Development Managment Services Contract

VMP, LLC Contract for Development Management Services (4-23-2010) – this agreement is made by the District of Columbia, through the Office of the Deputy Mayor for Planning and Economic Development, with Vision McMillan Partners, LLC. Through this agreement, the Contractor agrees to perform and provide general master development planning, lead the design process, lead the community engagement process, lead the regulatory approval preparation process, and construct a fiscal impact analysis and public finance plan. It was signed on behalf of DMPED by Valerie Santos, on behalf of the Attorney General for the District by [unclear], and on behalf of VMP LLC by Robert D. Youngentab (EYA Development) as McMillan Associates, LLC. The cost for the agreement is $939,749.

The services agreed upon under this contract are as follows:

General Master Development Planning [include scheduled completion date]- 1) Formulate and develop a conceptual development program to include land topography, zoning, transportation, traffic, historic preservation requirements, open land use, neighboring land uses, and environmental conditions existing on the Property. 2) Formulate and present a Horizontal Phasing Plan to determine the proposed location of all roads, open space, utilities, and facilities for the Property, and the proposed timing for the installation of service. 3) Formulate and present a Vertical Phasing Plan to determine the location of all buildings and other structures to be located on the Property, and the proposed timing of construction for each structure.

Lead Design Process [scheduled to complete HPRB package and PUD package by 3/1/2011] – 1) Deliver to the District drawings required for submission of Stage 1 and Stage 2 applications for a Planning Unit Development (PUD) for the Property. 2) Develop a schematic design process to include all documents and drawings required to obtain PUD approval and Historic Preservation Review Board (HPRB) approval. 3) Produce a dependable construction cost estimate for Land Development from three (3) solicitations based on the approved plan and design documents. All estimates are to be presented to the District during meetings with responsive bidders although the Contractor will decide on materials, building systems and equipment. The Contractor is also responsible for determining construction feasibility, labor continuity, timing of construction, alternative design and materials possibilities, and preliminary budgets. 4) Develop and deliver to the District a critical path schedule for horizontal and vertical development. This schedule is to include proposed sequence activities and durations, milestones for receipt and approval, and proposed dates for substantial completion. 5) Conduct a stormwater study to assess the historical stormwater volume and tendencies and recommendations for addressing anticipated stormwater runoff.

Lead Community Engagement Process [include scheduled completion date] – 1) Develop a community engagement plan to include activity timelines. 2) Participate in meetings with community stakeholder groups. 3) Solicit stakeholder feedback. 4) Present project status updates and development plans, when appropriate. 5) Build consensus with the McMillan Advisory Group and ANC 5C (now ANC 5E).

Lead Regulatory Approval Preparation Process [include scheduled completion date] – Solicit feedback and input on the development plan from local and federal authorities to include the DC Office of Planning, HPRB, DC Department of Consumer and Regulatory Affairs (DCRA), Utility Providers (e.g. DCWASA), Office of Tax and Revenue, DC Office of the Chief Financial Officer (OCIO), DC Preservation League, DC Department of Transportation (DDOT), and the National Capital Planning Commission (NCPC).

Fiscal Impact Analysis and Public Finance Plan [scheduled for completion on 6/20/2013] – Generate and deliver a detailed fiscal impact analysis for submission to the DC Office of the Chief Financial Officer (OCFO), to be revised based on any comments from the OCFO. Following acceptance of the OCFO, the Contractor, DMPED and the OCFO shall hold meetings to develop a public finance plan for financial the Land Development and Vertical Development.

The list of approved non-Certified Business Enterprises (CBE) subcontractors includes: (1) Lessard Design. (2) Bowman Consulting, (3) ECS Mid-Atlantic, LLC, (4) Smail Associates, Inc., (5) Fulton Research & Consulting, (6) Streetsense, Inc., (7) Richter and Associates, (8) Haynes Whaley Associates, Inc., (9) Brady and Anglin, (10) Holland & Knight LLP, (11) Tennenbaum & Saas, P.C., (12) Schnabel Engineering, (13) Goldin & Stafford, (14) Clark Construction, (15) Harvey Cleary Builders

The list of approved CBE subcontractors includes: (1) Symmetra Design, (2) EHT Traceries, Inc., (3) Green Door Advisories, (4) WDG Architecture, PLLC, (5) Shalom Baranes Associates, PC, (6) Wiles Mensch Corporation, (7) Legion Design, (8) Greenstein Delorme & Luchs, and (9) Hensel Phelps Construction Co.

Key Personnel for VMP, LLC, are Terry Eakin (Chairman), Bob Youngentob (President), Aakash Thakkar (Vice President), Lorin Randall (Vice President), and Wydham Robertson (Senior Vice President) for EYA Development; Jair Lynch (President & CEO)  and R. Mark Taylor (Executive Vice President and Chief Development Officer) for Jair Lynch Development Partners; and, T. Christopher Roth (President), Eric Fischer (Principal), Spencer Brott (Principal), and Adam C. Weers (Senior Vice President) for Trammell Crow Company

Designated Representatives for VMP, LLC, are Aakash Thakkar (EYA Development), R. Mark Taylor (Jair Lynch Development Partners) and Adam C. Weers (Trammel Crow Company)

Amendment to Development Management Services Contract (2-24-2012) and Amendment to Contract for Development Management Services (3-15-2012)– these agreements expand the scope of work and executes Option Period One of the above contract.  It was signed on behalf of DMPED by Brian Kenner (Chief Staff), on behalf of the Attorney General for the District by [unclear], and on behalf of VMP LLC by Adam C. Weers (Trammell Crow) as McMillan Associates, LLC. The cost for the agreement is appears to be $1.34 million, although the majority of the budget has been redacted (cost budget captured in exhibit D). This cost aligns with bills proposed and approved by the District.

The expanded services agreed upon under this contract are as follows:

Lead PUD and HPRB Design and Approval Processes [include the scheduled completion date] – This amendment includes the schematic design requirements (exhibit K) as required under the initial contract. Further, the Contractor agrees to (1) meet with the Office of Planning (OP) to create a set-down report for submission to the Zoning Commission (ZC), (2) amend the schematic documents as needed, with District approval; (3) attend all ZC hearings for Stage 1 and Stage 2 PUD approval; and, (4) take necessary action to ensure ZC approval following a decision (e.g. ensure zoning map is updated). The Contractor must also obtain Conceptual Design Review and Demolition Permit approval from the HPRB and the Mayor’s Agent through (1) meeting with OP, the DC State Historic Preservation Officer (SHPO), and HPRB staff for referral of the application to the HPRB for review and approval; (2) adjust the schematic designs as necessary; (3) attend all HPRB and Mayor’s Agent hearings to obtain Conceptual Design Review and Demolition Permit approval; and, (4) take necessary action to ensure HPRB approval following a decision (e.g. issuance of an accurate HPRB approval order).

Lead Due Diligence Process [need to include dates] – The Contractor must produce an update to the previously performed construction cost estimates for the Land Development based on the schematic drawings submitted for PUD approval, utilizing the same consultants.

Lead Community Engagement Process [need to include dates] – This section of the contract remains consistent except it now stipulates that the Contractor must continue to build consensus with ANC 5C (now ANC 5E) and any other appropriate community stakeholder groups. This contract no longer explicitly requires consensus building with the MAG but rather lumps the group in as an appropriate community stakeholder group. This amendment also lays out a Neighborhood Affair Plan (NAP) to obtain votes and letters of support as the project moves through the approval process. Based on the NAP, the Contractor intends to (1) host small advocacy meetings around park management, transportation, adaptive re-use and retail; (2) share the HPRB and PUD submission materials to assist the community; and, (3) provide periodic updates to the ANC and other community stakeholders. Examples of methods for building consensus include formal letters of support, testimony in support, and formal votes by the ANC, civic associations, or other community stakeholder groups.

Lead Community Engagement Process [need to include dates] – This section of the contract now includes the Commission on Fine Arts and the Mayor’s Agent.

The list of approved non-Certified Business Enterprises (CBE) subcontractors includes: (1) Lessard Design. (2) Bowman Consulting, (3) Richter and Associates, (4) Haines Whaley Associates, Inc., (5) Brady and Anglin, (6) Holland & Knight LLP, (7) Schnabel Engineering, (8) Goldin & Stafford, (9) Clark Construction, (10) Harvey Cleary Builders, (11) Ehrenkrantz Eckstut & Kuhn, (12) Nelson Byrd Woltz Landscape Architects, (13) Detroit Collaborative Design Center, (14) Tania B. Jackson, (15) Ryan Harris, (16) Walker Parking

The list of approved CBE subcontractors includes: (1) Symmetra Design, (2) EHT Traceries, Inc., (3) WDG Architecture, PLLC, (4) Shalom Baranes Associates, PC, (5) Wiles Mensch Corporation, (6) Hensel Phelps Construction Co., and (7) Robert Silman Associates PLLC

Designated Representatives for the District, through DMPED, are Victor L. Hoskins and Jeff Miller

Designated Representatives for VMP, LLC, are Aakash Thakkar (EYA Development), Jair Lynch and Adam C. Weers (Trammel Crow Company)

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